In recent days, Zoho Mail has gained significant attention, especially after India’s Home Minister Amit Shah endorsed it as a privacy-focused alternative to Gmail. As of October 2025, many users are switching to this Indian-based email service for its ad-free experience, strong privacy features, and integration with business tools. If you’re tired of ads in your inbox or concerned about data scanning, migrating to Zoho Mail could be a smart move. This guide will walk you through the process step by step, ensuring a smooth transition without losing your emails or contacts.
Why Switch to Zoho Mail?
Zoho Mail offers several advantages over Gmail:
• Privacy First: Unlike Gmail, Zoho doesn’t scan your emails for targeted ads.
• Ad-Free Interface: Enjoy a clean, distraction-free inbox.
• Custom Domains: Easily set up professional emails like yourname@yourdomain.com, even on free plans (with limitations).
• Additional Features: Larger attachment limits (up to 1GB with links for oversized files), integrated calendar, tasks, and collaboration tools via Zoho Workplace.
• Cost-Effective: Free personal plans available, with paid options starting affordably for businesses.
The migration process is straightforward and preserves your data. Note that your Gmail account remains active after migration—you can keep it as a backup or archive.
Step 1: Create a Zoho Mail Account
Start by signing up for Zoho Mail.
1. Visit the Zoho Mail website (mail.zoho.com).
2. Choose between a personal or business email plan. For individuals, select the free personal option with a @zohomail.com address, or use a custom domain if you have one.
3. Fill in your details, agree to the terms, and verify your account via phone or email.
4. Once set up, log in to your new Zoho Mail dashboard.
This step typically takes just a few minutes. If opting for a custom domain, you’ll need to verify it through DNS settings.