What do you need to host a conference call?

To host a conference call, you need to select a service or platform, invite your participants, and prepare an agenda. 

The specific tools and steps vary depending on if you are using a standard phone line or a virtual meeting app.

Using a standard phone line

For simple calls with a small number of participants (typically 3–5), you can use your phone's built-in conference feature. 

Step 1: Start the first call. Call the first participant and wait for them to answer.

Step 2: Add a second person. Tap the "add call" or "add line" button and dial the second person's number. This will put the first call on hold.

Step 3: Merge the calls. Once the second person answers, tap the "merge calls" button to combine everyone into a single call. Repeat for additional participants, if your carrier allows.

Using a conference call service

For a larger group or for calls that require more features, use a dedicated conferencing platform. 

Step 1: Choose a provider. Select a service that fits your needs, such as Dialpad, RingCentral, or FreeConferenceCall.com, which offer dial-in numbers and access codes.

Step 2: Schedule the call. Use your platform or calendar app (like Outlook or Google Calendar) to create an invitation with the meeting details, including the date, time, dial-in number, and access code.

Step 3: Start the meeting. At the scheduled time, dial the provided number and enter your host PIN to begin the call.

Virtual meeting applications

For a conference call that includes video, screen sharing, and other features, use a virtual meeting app like Zoom, Microsoft Teams, or Google Meet. 

Step 1: Select and download an app. Choose a platform that suits your needs. Some offer free versions with limitations, while paid plans provide more features and longer meeting times.

Step 2: Schedule or start a meeting. Log into your account and use the app to either schedule a future meeting or start an instant one.

Step 3: Share the link. The app will generate a unique meeting link. Share this link with participants via email or a messaging app.

Step 4: Join the call. At the scheduled time, participants can click the link to join directly from their computer or mobile device.

Essential items for hosting any conference call

Regardless of the method you choose, a successful conference call also requires these items: 

A quiet environment: Reduce background noise to ensure all participants can hear clearly.

A reliable connection: Ensure you have a stable internet connection or phone signal to prevent drops or disruptions.

A headset or quality microphone: A good quality headset can greatly improve audio clarity for everyone on the call.

An agenda: For formal meetings, having a clear agenda keeps the discussion focused